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Department Forms

For additional guidelines and directives on HOP/ICHP general administration, grants, HR, purchasing, and travel, please visit the “Department Procedures” folder located on the HOP GROUP drive (V:\GROUP\Department Procedures).

General Administration

Conference Room Reservations

  • MOD1 or MOD2: If you need to schedule a meeting in one of the MOD conference rooms, please contact Justin Jones at 352-627-9467 or jk.jones@ufl.edu. If Justin Jones is not available, please contact Pam Simmons at 352-294-5975 or simmopb@ufl.edu. To view reservation availability for MOD1 and MOD2, go to Outlook, click on Calendar, navigate to Open Calendar on the top-hand navigation, click on From Address Book, and search HOP-MOD-CONF (MOD2 large conference room), HOP-MOD-CONF1 (MOD2 small conference room, or HOP-MOD1-CONF (MOD1 conference room).
  • CTRB: If you need to schedule a conference rooms in the CTRB, please contact Pam Simmons at 352-294-5975 or simmopb@ufl.edu. If Pam Simmons is not available please contact Jamillah Khan at 352-627-9134 or jkhan@ufl.edu if Jamillah is not available please contact Heather Williams at 294-5968 or harringtonh@ufl.edu.

Parking Passes

To reserve a parking pass for the modular buildings, contact Justin Jones at jk.jones@ufl.edu or 352-627-9467. Passes must be reserved ahead of time and returned within the time requested. If you are expecting a visitor, email Justin at least several hours before arrival (preferably 24 hours) with the name of the visitor and who Justin should contact upon arrival.

Vehicle Reservation

  • Department vehicle: To reserve the department vehicle (SUV), contact Justin Jones at jk.jones@ufl.edu or 352-627-9467. The car must be reserved ahead of time and returned within the time requested. If Justin is not available, please contact Pam Simmons at 352-294-5975 or simmopb@ufl.edu.
  • Electric car: If you need to reserve the electric car please contact Pam Simmons at 352-294-5975 or simmopb@ufl.edu. If Pam Simmons is not available please contact Jamillah Khan at 352-627-9134 or jkhan@ufl.edu If Jamillah Khan is not available please contact Justin Jones at 352-627-9467 or jk,jones@ufl.edu.

Work Orders

  • MOD1 or MOD2: If you need to place a work order for maintenance and/or repairs for either MOD1 or MOD2, please contact Justin Jones at 352-627-9467 or jk.jones@ufl.edu.
  • CTRB: If you need to place a work order for maintenance and/or repairs for the CTRB, please contact Pam Simmons at 352-294-5975 or via email simmopb@ufl.edu   Pam Simmons will bring the issue to the CTRB building manager for further evaluation.

Grants

HR

Purchasing

Travel

Seminars